Building A Budget With Allocations - All Flexibility Levels
Level 3 Flexibility Allocations
The following allocations are fully flexible:
These funds are provided to select schools as fully flexible funds (Note: except for Coolidge for which the specialty payment supports the Trinity Washington University-Coolidge partnership).
Each school is provided $71,961 in flexible office support funding that can go towards obtaining front-office staff or non-personnel services.
- Base Weight (K-12)
- EL Weight (PK-12)
- SPED Weight (PK-12)
- K-8 EC Weight (K-8)
- Early Childhood Education Weight (PK3-PK4)
- 40% At-Risk Concentration Weight (PK-12)
- 70% At-Risk Concentration Weight (6-12)
- Early Learning Center (ELC) Weight (Military Road & Stevens)
- Special Education Campus Weight (River Terrace)
NPS Total Allocation – Including Admin Premium and Overtime
Administrative Premium Pay (Object 0132) (“Admin Premium”) is negotiated compensation for Washington Teachers Union (WTU) members only. “Teacher” will be defined as any ET-15 (including ET-15/12, ET-15/11, and ET-15/10) or EG-9 member of the WTU. No other employee or non-employee of DCPS is eligible for admin premium. The rate for admin premium is $40/hour, as set forth in article 36.8.2 of the WTU collective bargaining agreement effective 10/1/2016.
For Non-WTU members, time worked outside of an employee’s tour of duty is compensated using overtime pay. The overtime rate is based on the employee’s hourly rate at time and half. 70-hour aides (less than 40 per week) receive regular pay for all hours worked under 40 hours/week. Overtime rates apply when the employee exceeds 80 hours in the pay period.
How Funds are Allocated
Based on FY21 spending data, a per pupil amount by school type was calculated and applied across the different school types. Projected enrollment was multiplied by the per pupil amount to calculate the allocation.
Below are the per pupil amounts by school type:
- Elementary & Early Learning Centers: $325/student
- K-8 Education Campus: $330/student
- Middle School: $342/student
- High School (including Secondary Education Campus and Alternative High Schools: $593/student
- Special Education Campus: $2,152
Library MOU Funding: In FY23, the library programming allocation to fund the DC Public Library MOU and district wide electronic library services, is included in the NPS Total Allocation. Every school’s specific amount has been locked and is located in the “Local Locked” fund source. For more information on library programming including these services, see the library programming budget guide section.
Overtime and Administrative Premium: Based on historical spending of overtime and administrative premium, schools have a required amount of funds pre-budgeted for them in Allovue called “Administrative Premium General” and “Custodial Overtime” These are pre-budgeted in the Local Fund Source.
Administrative Premium Program Guidance
The information that follows provides guidance regarding allowable categories of Administrative Premium. Activities that do not fall within this guidance are not authorized for administrative premium pay.
In accordance with the WTU collective bargaining agreement, the rate of pay for teachers working in the afterschool program is equivalent to the rate established for Administrative Premium Pay (0132).
Class Coverage/Loss of Planning or Lunch Period
In cases when substitute services cannot be obtained for an absent teacher, other teachers may be required to provide class coverage, thereby resulting in a loss of a planning period or lunch for the covering teacher. In addition, teachers may lose a planning period or lunch because another teacher who is typically assigned to cover their class is unavailable. In these cases, the teacher losing the planning period or lunch shall be compensated for the additional workload using Administrative Premium Pay (0132). Compensation shall be in accordance with Article 23.17 of the WTU collective bargaining agreement. Finally, where an elementary school teacher receives students of an absent teacher, which causes the class size to exceed the contractual limit, such teacher shall receive Administrative Premium Pay (0132).
Exceeding IEP Case Manager Limit
Article 24.5.5 of the WTU collective bargaining agreement provides a caseload limit for special education teachers of 15 students with Individualized Education Programs (IEPs) for the year. This refers only to the students with IEPs to whom the special education teacher is assigned as case manager. In cases where a special education teacher agrees to be case manager for more than 15 students with IEPs annually, such teacher will be paid the Administrative Premium (0132) rate in the amount of three hours per year for each additional student with an IEP over 15. For example, if a special education teacher is case manager for 17 students with IEPs during the year, he or she will receive $240 in Administrative Premium Pay (0132) for the year ($40/hour x 3 hours/case x 2 cases).
Other Eligible Activities Approved by the Supervisor or Appropriate Central Office Team
This section details the remaining activities that are eligible for Administrative Premium Pay (0132).
- Additional School Time Programs: Administrative Premium Pay (0132) is allowable for teachers working in the Saturday Schools, centrally run Evening Credit Recovery Programs, and Extended Day Program.
- Before and After School Activities: Administrative Premium Pay (0132) is allowable for teachers who are authorized by their supervisors to participate in activities before or after the school day or school year begins.
- Compensatory Education: Administrative Premium Pay (0132) is allowable for teachers for court-ordered compensatory education activities that take place before or after the normal tour of duty.
- Enrichment/Tutoring: Administrative Premium Pay (0132) is allowable for teachers participating in supplementary educational services, such as a school-sponsored tutoring program that occurs outside of the school day (i.e., either before school, after school, or on weekends).
- Professional Development: Administrative Premium Pay (0132) is allowable for teachers attending training tied to classroom learning and programs outside of the tour of duty. This includes New Educator Orientation, system-wide offerings held after a duty day in which Professional Learning Units are not offered, and Collaborative Planning.
- Scheduling: Administrative Premium Pay (0132) is allowable for teachers assisting with start-of-school scheduling activities outside of their tour of duty.
- Summer School: Administrative Premium Pay (0132) is allowable for teachers working at the Summer School program, in accordance with the WTU collective bargaining agreement. These teachers may be coded into an additional position to perform their services in the Summer School program if they are at a different school than their regular year school.
- Teaching and Learning Curriculum Developers: The Office of Teaching and Learning offers Administrative Premium Pay (0132) for teachers partnering with content experts to develop and review curriculum for fellow educators. Qualifying curriculum development initiatives may include, but are not limited to, Cornerstones, Common Core Math Corps, and STEM Master Teacher Corps.
- Teacher and Principal Selection: The Office of School Improvement and Supports frequently engages teachers beyond their normal tour of duty to assist with new teacher and Principal selection activities. Administrative Premium Pay (0132) is allowable for this activity.
Point of Contact
Principals and Finance Professionals should work with their specific Office of the Chief Financial Officer (OCFO) budget analysts and School Finance point of contact to understand appropriate usage and spending of funds as well as balance availability. If a school in unsure of their point of contact, they should email firstname.lastname@example.org.
This allocation can be found on the initial allocation worksheet “At-Risk UPSFF” as a fully flexible allocation. In FY23, DCPS is allocating 90% of all at-risk funding received to schools through a program grant in the form of a per pupil allocation. For FY23 this per-pupil dollar amount is $2,683 per student. The Fair Student Funding Act allows DCPS to retain 10% of the at-risk funding centrally for administrative purposes. The total amount of at-risk dollars that a school receives will be based on the projected number of students identified as at-risk.
DCPS provides additional at-risk funding via two at-risk concentration weights that are funded with local dollars outside of the UPSFF at-risk grant. More information can be found in the Student Based Funds section.
Title Funding For Title I Schools (Title I Schoolwide is a Level 3 Allocation while Title I Parental Involvement is a Level 1 Allocation)
How Title Funds are Allocated at Title I Schools:
Title I schools receive an allocation for Title I instructional funds (Schoolwide – Level 3 flexibility), Title I parental & family engagement funds (Level 1 flexibility), and Title II professional development funds (Schoolwide – Level 3 flexibility).
- Title I schools receive an allocation called “Title I Schoolwide Funds,” which is their Title I Instructional and Title II Professional Development funds combined.
- Title I Schoolwide funds are allocated based on the Eligibility Percentage (the Identified Student Percentage multiplied by 1.6 as determined by the United States Department of Agriculture (USDA)) and the actual Free and Reduced Meal (FARM) data from collected applications.
- Title II professional development funds are allocated to Title I schools on a per-pupil basis to be used for Professional Development. As individual Title II school allocations are small and to increase flexibility for schools in using Title I and II funds, DCPS transfers the school’s Title II allocation into Title I schoolwide funds, which also includes the Title I Instructional allocation.
- Title I Parental & Family Engagement are allocated to schools on a per pupil basis and the total amount makes up 1% of the District’s total Title I allocation. This is a Level 1 allocation line on the school’s budget (Level 1 flexibility).The funds are supplemental to the school’s local funding and must be used to support family engagement initiatives.
Title I, Part A
Title I funds are used for a variety of services and programs to improve student outcomes. Title I funds are used to supplement the amount of funds that would be made available from non-federal sources and not to supplant funds from the regular budget. The key objective of Title I funds is to close the achievement gap and serve the most disadvantaged students. The amount of Title I funds a school may receive is determined by its poverty rate (the number of students within a school that qualify for free or reduced-priced meals).
Schools with poverty rates of 40 percent and above to operate Title I School-Wide Title Programs. Each of these schools must use their Comprehensive School Plan (CSP) as a guide to ensure that the federal requirements of these funds are met.
Title I, Part A Programmatic Guidelines
Provide programs and services geared toward improving student achievement, such as:
- Hiring instructors who provide intensive academic intervention to students; emphasizing access to a “well-rounded education” that includes not only reading and mathematics but also includes music, the arts, foreign languages, science, social studies, environmental education, computer science and civics.
- Administrative Premium to pay teachers for before- or after-school tutorial programs.
- Purchase of educational software and equipment to support and enhance classroom instruction.
- Development of reading and math intervention programs that target the most academically at-risk students; and
- Support for parental involvement activities included in the Comprehensive School Plan and/or articulated in the School Parental Involvement Policy’s Parent Compact (also known as Parent Partner activities) that complement their Title I Parent and Family Engagement allocation.
Other allowable uses
- Hire or contract personnel to provide student instructional services.
- Payment of stipends to parents as volunteer partners in the school.
- Purchase of supplies and materials, equipment, software, and reference materials.
- Payment for approved local and out-of-town travel, hotel accommodations, conference, convention, and registration fees that support research-based strategies; and
- Payment for services that serve an educational purpose toward improving student achievement.
- Support catering services that are not explicitly and directly tied to its Title I program related to students and parents.
- Fund field trips to amusement or water parks (i.e., Six Flags) and paraphernalia (i.e., T-shirts, iPads, promotional items/swag); or
- Supplant (replace) funds from the required school budget.
Title I Parent and Family Engagement Funds
The Title I Parental & Family Engagement funding for DCPS is 1% of the District’s total Title I allocation. This allocation is distributed exclusively to Title I schools, also supplemental to their local funding, on a per-pupil basis based on the school’s poverty enrollment. The funds must be used to support family engagement initiatives.
Allowable uses for Family Engagement Funds
An event does not qualify for funding from Title I Parent and Family Engagement money simply because parents will be in attendance – for example, 5th grade graduation or volunteer awards ceremony. Title I Parent and Family Engagement is specifically defined in the federal Every Student Succeeds Act (ESSA) to be used for helping families (1) become more informed about Title I program expectations, (2) learn ways to help their children improve their academic achievement, and (3) encourage parent participation in school activities where academic achievement is demonstrated. Expenditures should be planned in accordance with goals, objectives, and activities outlined in your school’s Comprehensive School Plan. Parents and family members of Title I students must be consulted regarding Title I and program implementation plans. Examples of allowable Title I Parent and Family Engagement expenditures with Title I funds include:
- Family literacy training.
- Parenting skills building.
- Meetings to engage parents in planning, development, and evaluation of Title I programs.
- Professional development for parents to enable all children in the school to meet State Performance Standards, during the regular school year and the summer.
- Translation of information into any language spoken by a significant percentage of the parents of Title I students.
- Reasonable expenditures for refreshments or food at parent workshops and trainings, particularly when parent involvement activities extend through mealtime. Typically, meetings over four hours may include a meal as well as meetings that extend through a mealtime.
- Instructional supplies and materials.
- Equipment and books to create a lending library collection for parents.
- Equipment and supplies for a parent resource room to be used for parent workshops and other training sessions.
- Postage, communications, and printing to provide ongoing outreach and information services to parents; and
- Contracts with community-based organizations to provide parent involvement services more appropriately provided by an external agency.
Ongoing strategies that welcome families or seek to partner parents and classroom teachers to support student achievement are a better investment of school resources than “one-off” family-oriented events.
Points of Contact
- Divya Brown, Director of Grant Administration, Brown@k12.dc.gov
- Yiesha Thompson, Director of Monitoring and Program Support Yiesha.Thompson@k12.dc.gov
- Safety Net Supplement
- FY23 One Time Mayor’s Recovery Funds
- FY23 One Time Hold Harmless Funds