FY25 Budget Development Guide
Additional Information
Extra Duty Pay
Extra duty (ED) pay is provided only to EG-9 and ET-15 (including ET-15/10-month, ET-15/11-month, and ET-15/12-month) employees in WTU positions. No other employee of DCPS, or non-employee providing services for the benefit of DCPS, is eligible to receive ED pay. Usually, ED pay is authorized for services performed beyond the normal tour of duty. See more information on different types of stipends here. The following activities are centrally budgeted:
- Technology POC stipends
- Athletic coaches
- Home visits
- Reading clinics (small set of teachers)
- TLI stipends
- We The Girls leads
A supervisor may appoint an employee in a non-WTU position and/or a non-DCPS employee to provide ED-type services. In cases where the employee is a non-WTU member, the compensation type is non-WTU stipend (NWS) pay. For example, NWS may be paid to an Administrative Officer serving as a moderator for the debate team or to an Instructional Aide serving as the drama club sponsor for their middle school. Like ED pay, NWS usually is authorized for services performed beyond the normal tour of duty.
Any type of additional compensation—whether WTU ED pay or NWS—must be budgeted under “Extra Duty Pay” in the Quickbase budget application. The budget line “Stipends” is only for non-DCPS employees.
Difference Between Administrative Premium and Additional Compensation
Administrative premium is an hourly compensation provided to WTU and CSO (per the new CBA) members for specific activities hourly through timesheets. Additional compensation, meanwhile, is a lump sum of dollars provided to members for qualifying activities. It is typically paid out at the end of each semester or year depending on the job advertisement.
How to Pay Out Additional Compensation
Schools will fill out the additional compensation form and submit it to the Special Requests Team. Schools will be required to submit supporting documentation as well including a description of the role, the advertised compensation, and a description of how it was advertised. The process of paying staff goes from the Special Requests Team to the Office of Payment and Retirement Services.
Please reach out to your School Finance Specialist or dcps.schoolfunding@k12.dc.gov if you need the additional compensation form.
Flexibility Chart
Level 1 Allocations
Level 1 (Required – Locked): These allocations are unable to be changed. This means that even a within program, change cannot occur. This may be determined by fund source requirements or allowability (such as grants and MOUs), legal requirements, or other core operational considerations. |
Below items allocated through staffing ratios |
Principal (PK-12) |
Librarian (PK-12) |
Itinerant ESOL Teacher |
Self-Contained Special Education Classroom Teacher (PK-12) |
Behavior Technician (Self-Contained) (PK-12) |
Coordinator – Board Certified Behavior Analyst (PK-12) |
Below items allocated through program grants |
Afterschool – Paraprofessional/Site Leader/Teacher (K-8) (Grant-Funded) |
Credit Recovery (non-Opportunity Academy schools) (9-12) |
Twilight – Admin Premium (Grant) (9-12) |
Ninth Grade Academy – Assistant Principal/Admin Premium/NPS (9-12) |
Reading Specialist (Grant – Title I) (K-5) |
NAF Academy – Coordinator/Manager (9-12) |
Early College Academy – Director (9-12) |
JROTC – Teachers (Grant) (9-12) |
Pool Programming – MOU Funding/Instructors/3rd Grade Swim Contribution (PK-12) |
Title I – Parent & Family Engagement (Grant) (PK-12) |
Title II – Professional Development (Grant) (PK-12) |
International Baccalaureate – Coordinator/NPS (PK-12) |
Below funding is allocated through student-based budgeting (SBB) |
ML Weight (schools receiving itinerant services) (K-12) |
Below items are pre-budgeted and locked from a level 3 allocation |
Library MOU (pre-budgeted from Total NPS Allocation) (K-12) |
Level 2 Allocations
Level 2 (Required – Rarely Flexible): Any shift in the allocation must maintain the intended purpose of the original allocation. Principals must demonstrate how they will meet related programmatic requirements. |
Below items allocated through staffing ratios |
Custodial – Staff (Foreman, RW-3, RW-5)/NPS (PK-12) |
School Counselor (6-12) |
ESOL Teacher/Aide (PK-12) |
Early Childhood Education – Teacher/Aide (PK) |
Inclusion/Resource Services – Teacher (PK-12) |
Psychologist (PK-12) |
Social Worker (PK-12) |
Special Education Aide (PK-12) |
Below items allocated through program grants |
Global Studies – Coordinator/NPS (PK-12) |
CTE/Vocational Ed – Teacher (9-12) |
Afterschool – Paraprofessional/Site Leader/Teacher (K-8) (Local) |
Evening Credit Recovery (Opportunity Academy schools) (9-12) |
NAF Academy – Director (9-12) |
Dual Language (PK-12) |
Safe & Positive Schools |
Below items are pre-budgeted from a level 3 allocation |
Administrative Premium/Custodial Overtime (pre-budgeted from Total NPS Allocation) |
Bilingual Counselor (pre-budgeted at 1:100 ratio using ML weight funds) |
Level 3 Allocations
Level 3 (Fully Flexible): These allocations are provided to schools to budget for staff and programming. |
Below funding is allocated through student-based budgeting (SBB) |
Student-Based Funding Base Weight (K-12) |
Early Childhood Education Per Student Base Weight (PK) |
Special Education Per Student Weight (PK-12) |
Multilingual Learner Per Student Weight (non-itinerant schools) (PK-12) |
Education Campus Per Student Weight (K-8 EC) |
Special Education Campus Weight (River Terrace) |
Early Learning Center Weight (Military Road & Stevens ELC) |
SBB At-Risk Concentration Weight >40% (PK-12) |
SBB At-Risk Concentration Weight >70% (6-12) |
Below items allocated through program grants |
At-Risk and At-Risk Overage UPSFF (PK-12) |
At-Risk Concentration greater than 40% and 70% UPSFF (PK-12) |
Opportunity Academies Alternative Grant |
School Office Support (PK-12) |
NPS Total Allocation (PK-12) |
Title I – Schoolwide (Title I schools) (PK-12) |
Specialty Payment (select schools PK-12) |
Below items allocated through stability funding |
Safety Net Supplement (K-12) |
Stabilization (K-12) |
Non-Allocated Items
Schools will use flexible and discretionary funds to budget for these positions and programs. |
Contain program requirements |
Aide - Kindergarten (K) |
General Education Teacher (K-5) |
Science/Social Studies/Math/English Teacher (6-12) |
Art/Music Teacher (PK-12) |
Health & Physical Education Teacher (PK-12) |
World Language Teacher (6-12) |
Attendance Counselor (K-12) |
Instructional Coach/TLI (LEAP) (PK-12) |
Coordinator – Athletics & Activities (9-12)/Athletic Director (6-12) |
Related Arts NPS (PK-12) |
No program requirements |
Administrative Officer/Business Manager/Clerk/Registrar |
Afterschool Coordinator |
Aide – Computer Lab/Instructional/Library Technology |
Assistant Principal |
Career Academy – Director |
College & Career Coordinator |
Connected Schools Manager |
High Intensity Tutoring Manager |
Instructional/Intervention Coach (non-LEAP) |
Pathways Coordinator |
Reading Specialist (non-Title I) |
Redesign – Director/Student Experience Coach |
Relay/Urban Teacher Resident |
Schoolwide Enrichment Model Teacher |
SEL – Behavior Technician/Dean of Students/Restorative Justice Coordinator/ISS Coordinator |
Specialized Instruction – Director/Manager |
Strategy & Logistics – Assistant/Coordinator/Director/Manager |
Student Health Services Coordinator |
Item Catalog
Positions | Unit Cost |
Administrative Officer | $121,440 |
Afterschool Coordinator | $117,462 |
Aide – Administrative | $74,889 |
Aide – Computer Lab | $70,456 |
Aide – Early Childhood | $42,692 |
Aide – Instructional – (10mo) | $42,692 |
Aide – Instructional – Year Round (80hr) | $49,803 |
Aide – Kindergarten | $42,692 |
Aide – Library/Technology | $54,729 |
Aide – Multilingual Learner (formerly EL) | $42,692 |
Aide – Special Education | $42,692 |
Art Therapist | $133,722 |
Assistant – Strategy & Logistics (ASL) | $74,518 |
Assistant Principal – English Language Arts (ELA) | $185,617 |
Assistant Principal – Intervention (API) | $185,617 |
Assistant Principal – Literacy (APL) | $185,617 |
Assistant Principal – Math | $185,617 |
Assistant Principal – Ninth Grade Academy | $185,617 |
Assistant Principal – Other | $185,617 |
Assistant Principal – Science | $185,617 |
Assistant Principal – Social Studies | $185,617 |
Assistant Principal – Special Education | $185,617 |
Athletic Director | $173,455 |
Attendance Counselor | $73,333 |
Behavior Technician | $60,482 |
Behavior Technician (BES Classroom) | $60,482 |
Business Manager | $107,016 |
Clerk | $55,982 |
Coordinator – Athletic & Activities | $129,033 |
Coordinator – Board Certified Behavior Analyst | $129,033 |
Coordinator – College & Career | $129,033 |
Coordinator – Computer Lab/Technology | $62,802 |
Coordinator – Global Studies | $129,033 |
Coordinator – In-School Suspension (ISS) | $73,955 |
Coordinator – International Baccalaureate | $129,033 |
Coordinator – NAF Academy | $129,033 |
Coordinator – Parent | $62,802 |
Coordinator – Pathways | $129,033 |
Coordinator – Program | $129,033 |
Coordinator – Special Education (CSE) | $129,033 |
Coordinator – Strategy & Logistics (CSL) | $120,115 |
Coordinator – Student Resource | $129,033 |
Custodial Foreman | $84,082 |
Custodian (RW-3) | $54,472 |
Custodian (RW-5) | $62,467 |
Dean of Students | $140,973 |
Director – Career Academy | $173,455 |
Director – Early College Academy | $173,455 |
Director – NAF Academy | $173,455 |
Director – Specialized Instruction (DSI) | $173,455 |
Director – Strategy & Logistics (DSL) | $173,455 |
Director of Redesign | $173,455 |
Instructional Coach | $133,722 |
Instructional Coach – 11mo | $152,949 |
Instructional Coach – English Language Arts (ELA) | $133,722 |
Instructional Coach – Math | $133,722 |
Intervention Coach | $133,722 |
Intervention Coach – 12mo | $145,794 |
Iterant ELL Teacher | $133,722 |
Manager – Connected Schools | $110,079 |
Manager – High Intensity Tutoring | $110,079 |
Manager – NAF Academy | $134,960 |
Manager – School Administration & Operational Support | $134,960 |
Manager – Specialized Instruction (MSI) | $134,960 |
Manager – Strategy & Logistics (MSL) | $134,960 |
Principal | $235,841 |
Psychologist | $133,722 |
Psychologist – 12mo | $145,794 |
Recreation Specialist (Aquatics) | $80,678 |
Redesign Student Experience Coach | $145,794 |
Registrar | $61,765 |
Relay Teacher Resident | $42,692 |
Restorative Justice Coordinator | $121,440 |
School Counselor – 10mo | $133,722 |
School Counselor – 10mo (Bilingual) | $133,722 |
School Counselor – 11mo | $152,949 |
School Counselor – 11mo (Bilingual) | 152,949 |
School Counselor – 12mo | $145,794 |
School Librarian | $133,722 |
School Librarian – 12mo | $145,794 |
Social Worker | $133,722 |
Special Education LEA Representative Designee | $1,500 |
Specialist – Reading | $133,722 |
Specialist – Transition | $129,033 |
Student Health Services Coordinator | TBD |
Teacher – 1st Grade | $133,722 |
Teacher – 2nd Grade | $133,722 |
Teacher – 3rd Grade | $133,722 |
Teacher – 4th Grade | $133,722 |
Teacher – 5th Grade | $133,722 |
Teacher – 6th Grade | $133,722 |
Teacher – Art | $133,722 |
Teacher – Behavior & Education Support Program | $133,722 |
Teacher – Career/Tech Ed (CTE) | $133,722 |
Teacher – Communication & Education Support Program | $133,722 |
Teacher – Communication & Education Support Program – HFA Inclusion | $133,722 |
Teacher – Computer | $133,722 |
Teacher – Deaf & Hard of Hearing | $133,722 |
Teacher – Early Childhood Communication & Education Support Program | $133,722 |
Teacher – Early Learning Support Program | $133,722 |
Teacher – English | $133,722 |
Teacher – Health/Physical Education | $133,722 |
Teacher – Inclusion/Resource Services | $133,722 |
Teacher – Inclusion/Resource Services (10:6) | $133,722 |
Teacher – Independence & Learning Support Program | $133,722 |
Teacher – JROTC (Junior) | $133,722 |
Teacher – JROTC (Senior) | $133,722 |
Teacher – Kindergarten | $133,722 |
Teacher – Math | $133,722 |
Teacher – Medical & Education Support Program | $133,722 |
Teacher – Multilingual Learner (formerly ELL) | $133,722 |
Teacher – Music | $133,722 |
Teacher – Non-Categorial Program | $133,722 |
Teacher – Performing Arts/Drama | $133,722 |
Teacher – PK3 | $133,722 |
Teacher – PK3/PK4 (Mixed Age) | $133,722 |
Teacher – PK4 | $133,722 |
Teacher – Reading | $133,722 |
Teacher – Resource | $133,722 |
Teacher – Schoolwide Enrichment Model (SEM) | $133,722 |
Teacher – Science (Biology) | $133,722 |
Teacher – Science (Chemistry) | $133,722 |
Teacher – Science (General) | $133,722 |
Teacher – Science (Physics) | $133,722 |
Teacher – Sensory Support Program | $133,722 |
Teacher – Separate School Communication & Education Support | $133,722 |
Teacher – Separate School Independence & Learning Support | $133,722 |
Teacher – Social Studies | $133,722 |
Teacher – Specific Learning Support Program | $133,722 |
Teacher – STEM | $133,722 |
Teacher – Vocational Ed (12mo) | $108,754 |
Teacher – World Language | $133,722 |
Teacher, Physical Education Aquatics | $133,722 |
Technology Instructional Coach (TIC) | $133,722 |
TLI Teacher Leader – Culture | $133,722 |
TLI Teacher Leader – Early Childhood Education | $133,722 |
TLI Teacher Leader – English Language Arts (ELA) | $133,722 |
TLI Teacher Leader – Math | $133,722 |
TLI Teacher Leader – Science | $133,722 |
TLI Teacher Leader – Social Studies | $133,722 |
TLI Teacher Leader – Special Education | $133,722 |
Urban Teacher Residency | $45,709 |
Non-Personnel Items & Additional Compensation | |
Administrative Premium (general) | Advertising |
Afterschool Paraprofessional | Afterschool Site Leader |
Afterschool Teacher | Clothing and Uniforms |
Contractual Services | Custodial and Maintenance Supplies |
Custodial Equipment and Machinery | Custodial Overtime |
Ed Tech Software | Educational Supplies |
Electronic Learning | Equipment and Machinery (over $5,000) |
Equipment and Machinery (under $5,000) | Evening Credit Recovery |
Extra Duty Pay (DCPS employee additional compensation) | Food and Provisions |
Furniture & Fixtures | General Overtime |
General Supplies | Health Supplies |
IT Equipment/Hardware | IT Supplies (consumables) |
Literacy Materials | Literacy Partnerships |
Local Travel (students and staff – within 50 miles) | Membership Dues |
Ninth Grade Academy Admin Premium | Office Supplies |
Out of City Travel (students and staff – more than 50 miles including international) | Professional Development (including conference fees) |
Printing | Texbooks |
Professional Services | Recreational Supplies (including admissions tickets) |
Stipends (non-DCPS employees) | Textbooks |
Tuition for Employee Training | Twilight Admin Premium |
Budgeting & Procurement Responsibilities Chart
The following table clarifies the division of budgeting and procurement responsibilities for different programs between schools and Central Services. For more information on specific programs, please refer to their respective budget guide sections and work directly with those points of contact. For programs without a program owner that are fully budgeted and managed at the school level, you can direct additional questions to dcps.schoolfunding@k12.dc.gov.
Program | FY24 Budget Process (Current School Year) | FY24 Procurement Process (Current School Year) | FY25 Budget Process | FY25 Procurement Process |
Any school initiated partner | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions – may require an advance to pay for start-of-year services |
Library Programs | Direct allocation | Centrally swept, centrally procured | Direct allocation | Centrally swept, centrally procured |
International Baccalaureate | Direct allocation | Both | Direct allocation | On school budgets – requires an advance; central procures specific items from school funds |
NGA (Title I-funded) | Direct allocation (NPS and administrative premium) | On school budgets, schools submit requisitions | Direct allocation (NPS and administrative premium) | NPS – centrally swept, centrally procured; administrative premium – on school budgets, expensed with combo code |
Twilight (Title I-funded) | Direct allocation (NPS and administrative premium) | On school budgets, expensed with combo code | Direct allocation (NPS and administrative premium) | On school budgets, expensed with combo code |
Pool Programming | Direct allocation | Centrally swept, centrally procured | Direct allocation | Centrally swept, centrally procured |
Afterschool (Administrative Premium) | Direct allocation | On school budgets – schools use afterschool time reporting code to expense administrative premium | Direct allocation | On school budgets – schools use afterschool time reporting code to expense administrative premium |
Global Studies | Direct allocation | On school budgets, schools submit requisitions or use p-card | Direct allocation | On school budgets, schools submit requisitions or use p-card – no advance required; must have $100 in membership on p-card |
Custodial | Direct allocation of supplies; custodial overtime budgeted with discretionary dollars | On school budgets, schools submit requisitions | Direct allocation of supplies; custodial overtime budgeted with discretionary dollars | On school budgets, schools submit requisitions; p-card and advance recommended for supplies |
Dual Language | Direct allocation | On school budgets, schools submit requisitions | Direct allocation | On school budgets, schools submit requisitions |
Related Arts | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions |
Technology | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions |
Flamboyan | Budgeted with discretionary dollars | On school budgets, procurement submitted centrally | Budgeted with discretionary dollars | On school budgets, procurement submitted centrally – no advance required |
City Year | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions – may require an advance to pay for start-of-year services |
Literacy Lab | Budgeted with discretionary dollars | On school budgets, procurement submitted centrally | Budgeted with discretionary dollars | On school budgets, schools submit requisitions – may require an advance |
SAGA | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisition – no advance required |
Communities in Schools | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions |
Reading Partners | Budgeted with discretionary dollars | On school budgets, procurement submitted centrally | Budgeted with discretionary dollars | Schools submit requisitions – no advance required |
ANet | Budgeted with discretionary dollars | Any additional services procured by schools | Budgeted with discretionary dollars | Any additional services procured by schools |
Pathways Programming | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions |
SEM | Budgeted with discretionary dollars | On school budgets, schools submit requisitions | Budgeted with discretionary dollars | On school budgets, schools submit requisitions |
Student Health Services & Centers | Budgeted with discretionary dollars | Any additional supplies needed for nurse’s suite are budgeted and procured by school | Budgeted with discretionary dollars | Any additional supplies needed for nurse’s suite are budgeted and procured by school |
LSAT Recommendation Departure Form
This template should be used to provide a rationale for departing from LSAT or Personnel Committee (PC) recommendation(s) as to a RIF, Abolishment, or Furlough.
Instructions
Principals, please list below your reason(s) for departing from:
- The Local School Advisory Team’s (LSAT) recommendation as to the area of certification to be affected by an excessing division, and/or
- The Personnel Committee’s (PC) recommendation as to the individual employee to be affected by an excessing decision.
Complete one form for each instance in which you have deviated from an LSAT or PC recommendation as it relates to an excessing decision.
Upon completion by the Principal, this form should be submitted to the Strategic Staffing Team by emailing your Staffing Coordinator or dcps.staffing@k12.dc.gov.
LSAT or PC Recommendation |
Principal’s Final Decision |
Reason(s) for Departure |
Principal Name: ____________________________________________
Principal Signature: _________________________________________
Date: ______________
