FY25 Budget Development Guide

Additional Information

Extra Duty Pay

Extra duty (ED) pay is provided only to EG-9 and ET-15 (including ET-15/10-month, ET-15/11-month, and ET-15/12-month) employees in WTU positions. No other employee of DCPS, or non-employee providing services for the benefit of DCPS, is eligible to receive ED pay. Usually, ED pay is authorized for services performed beyond the normal tour of duty. See more information on different types of stipends here. The following activities are centrally budgeted:

  • Technology POC stipends
  • Athletic coaches
  • Home visits
  • Reading clinics (small set of teachers)
  • TLI stipends
  • We The Girls leads

A supervisor may appoint an employee in a non-WTU position and/or a non-DCPS employee to provide ED-type services. In cases where the employee is a non-WTU member, the compensation type is non-WTU stipend (NWS) pay. For example, NWS may be paid to an Administrative Officer serving as a moderator for the debate team or to an Instructional Aide serving as the drama club sponsor for their middle school. Like ED pay, NWS usually is authorized for services performed beyond the normal tour of duty.

Any type of additional compensation—whether WTU ED pay or NWS—must be budgeted under “Extra Duty Pay” in the Quickbase budget application. The budget line “Stipends” is only for non-DCPS employees.

Difference Between Administrative Premium and Additional Compensation

Administrative premium is an hourly compensation provided to WTU and CSO (per the new CBA) members for specific activities hourly through timesheets. Additional compensation, meanwhile, is a lump sum of dollars provided to members for qualifying activities. It is typically paid out at the end of each semester or year depending on the job advertisement.

How to Pay Out Additional Compensation

Schools will fill out the additional compensation form and submit it to the Special Requests Team. Schools will be required to submit supporting documentation as well including a description of the role, the advertised compensation, and a description of how it was advertised. The process of paying staff goes from the Special Requests Team to the Office of Payment and Retirement Services.

Please reach out to your School Finance Specialist or dcps.schoolfunding@k12.dc.gov if you need the additional compensation form.


Flexibility Chart

Level 1 Allocations

Level 1 (Required – Locked): These allocations are unable to be changed. This means that even a within program, change cannot occur. This may be determined by fund source requirements or allowability (such as grants and MOUs), legal requirements, or other core operational considerations.

Below items allocated through staffing ratios

Principal (PK-12)

Librarian (PK-12)

Itinerant ESOL Teacher

Self-Contained Special Education Classroom Teacher (PK-12)

Behavior Technician (Self-Contained) (PK-12) 

Coordinator – Board Certified Behavior Analyst (PK-12)

Below items allocated through program grants

Afterschool – Paraprofessional/Site Leader/Teacher (K-8) (Grant-Funded)

Credit Recovery (non-Opportunity Academy schools) (9-12)

Twilight – Admin Premium (Grant) (9-12)

Ninth Grade Academy – Assistant Principal/Admin Premium/NPS (9-12)

Reading Specialist (Grant – Title I) (K-5)

NAF Academy – Coordinator/Manager (9-12)

Early College Academy – Director (9-12)

JROTC – Teachers (Grant) (9-12)

Pool Programming – MOU Funding/Instructors/3rd Grade Swim Contribution (PK-12)

Title I – Parent & Family Engagement (Grant) (PK-12)

Title II – Professional Development (Grant) (PK-12)

International Baccalaureate – Coordinator/NPS (PK-12)

Below funding is allocated through student-based budgeting (SBB)

ML Weight (schools receiving itinerant services) (K-12)

Below items are pre-budgeted and locked from a level 3 allocation

Library MOU (pre-budgeted from Total NPS Allocation) (K-12)

Level 2 Allocations 

Level 2 (Required – Rarely Flexible): Any shift in the allocation must maintain the intended purpose of the original allocation. Principals must demonstrate how they will meet related programmatic requirements.

Below items allocated through staffing ratios

Custodial – Staff (Foreman, RW-3, RW-5)/NPS (PK-12)

School Counselor (6-12)

ESOL Teacher/Aide (PK-12)

Early Childhood Education – Teacher/Aide (PK)

Inclusion/Resource Services – Teacher (PK-12)

Psychologist (PK-12)

Social Worker (PK-12)

Special Education Aide (PK-12)

Below items allocated through program grants

Global Studies – Coordinator/NPS (PK-12)

CTE/Vocational Ed – Teacher (9-12)

Afterschool – Paraprofessional/Site Leader/Teacher (K-8) (Local)

Evening Credit Recovery (Opportunity Academy schools) (9-12)

NAF Academy – Director (9-12)

Dual Language (PK-12)

Safe & Positive Schools

Below items are pre-budgeted from a level 3 allocation

Administrative Premium/Custodial Overtime (pre-budgeted from Total NPS Allocation)

Bilingual Counselor (pre-budgeted at 1:100 ratio using ML weight funds)

Level 3 Allocations 

Level 3 (Fully Flexible): These allocations are provided to schools to budget for staff and programming.

Below funding is allocated through student-based budgeting (SBB)

Student-Based Funding Base Weight (K-12)

Early Childhood Education Per Student Base Weight (PK)

Special Education Per Student Weight (PK-12)

Multilingual Learner Per Student Weight (non-itinerant schools) (PK-12)

Education Campus Per Student Weight (K-8 EC)

Special Education Campus Weight (River Terrace)

Early Learning Center Weight (Military Road & Stevens ELC)

SBB At-Risk Concentration Weight >40% (PK-12)

SBB At-Risk Concentration Weight >70% (6-12)

Below items allocated through program grants

At-Risk and At-Risk Overage UPSFF (PK-12)

At-Risk Concentration greater than 40% and 70% UPSFF (PK-12)

Opportunity Academies Alternative Grant

School Office Support (PK-12)

NPS Total Allocation (PK-12)

Title I – Schoolwide (Title I schools) (PK-12)

Specialty Payment (select schools PK-12)

Below items allocated through stability funding

Safety Net Supplement (K-12)

Stabilization (K-12)

Non-Allocated Items

Schools will use flexible and discretionary funds to budget for these positions and programs.

Contain program requirements

Aide - Kindergarten (K)

General Education Teacher (K-5)

Science/Social Studies/Math/English Teacher (6-12)

Art/Music Teacher (PK-12)

Health & Physical Education Teacher (PK-12)

World Language Teacher (6-12)

Attendance Counselor (K-12)

Instructional Coach/TLI (LEAP) (PK-12)

Coordinator – Athletics & Activities (9-12)/Athletic Director (6-12)

Related Arts NPS (PK-12)

No program requirements

Administrative Officer/Business Manager/Clerk/Registrar

Afterschool Coordinator

Aide – Computer Lab/Instructional/Library Technology

Assistant Principal

Career Academy – Director

College & Career Coordinator

Connected Schools Manager

High Impact Tutoring Manager

Instructional/Intervention Coach (non-LEAP)

Pathways Coordinator

Reading Specialist (non-Title I)

Redesign – Director/Student Experience Coach

Relay/Urban Teacher Resident

Schoolwide Enrichment Model Teacher

SEL – Behavior Technician/Dean of Students/Restorative Justice Coordinator/ISS Coordinator

Specialized Instruction – Director/Manager

Strategy & Logistics – Assistant/Coordinator/Director/Manager

Student Health Services Coordinator


Item Catalog

Positions

Unit Cost

Administrative Officer

$121,440 

Afterschool Coordinator

$117,462

Aide – Administrative

$74,889 

Aide – Computer Lab

$70,456 

Aide – Early Childhood

$42,692 

Aide – Instructional – (10mo)

$42,692 

Aide – Instructional – Year Round (80hr)

$49,803 

Aide – Kindergarten

$42,692 

Aide – Library/Technology

$54,729 

Aide – Multilingual Learner (formerly EL)

$42,692

Aide – Special Education

$42,692 

Art Therapist

$133,722

Assistant – Strategy & Logistics (ASL)

$74,518 

Assistant Principal – English Language Arts (ELA)

 $185,617 

Assistant Principal – Intervention (API)

 $185,617 

Assistant Principal – Literacy (APL)

 $185,617 

Assistant Principal – Math

 $185,617 

Assistant Principal – Ninth Grade Academy

 $185,617 

Assistant Principal – Other

 $185,617

Assistant Principal – Science

$185,617 

Assistant Principal – Social Studies

$185,617 

Assistant Principal – Special Education

$185,617 

Athletic Director

$173,455 

Attendance Counselor

$73,333 

Behavior Technician

$60,482 

Behavior Technician (BES Classroom)

$60,482 

Business Manager

$107,016 

Clerk

$55,982 

Coordinator – Athletic & Activities

$129,033

Coordinator – Board Certified Behavior Analyst

$129,033

Coordinator – College & Career

$129,033

Coordinator – Computer Lab/Technology

$62,802 

Coordinator – Global Studies

$129,033 

Coordinator – In-School Suspension (ISS)

$73,955 

Coordinator – International Baccalaureate

$129,033 

Coordinator – NAF Academy

$129,033 

Coordinator – Parent

$62,802 

Coordinator – Pathways

$129,033 

Coordinator – Program

$129,033 

Coordinator – Special Education (CSE)

$129,033 

Coordinator – Strategy & Logistics (CSL)

$120,115 

Coordinator – Student Resource

$129,033 

Custodial Foreman

$84,082 

Custodian (RW-3)

$54,472 

Custodian (RW-5)

$62,467 

Dean of Students

$140,973 

Director – Career Academy

$173,455 

Director – Early College Academy

$173,455 

Director – NAF Academy

$173,455 

Director – Specialized Instruction (DSI)

$173,455 

Director – Strategy & Logistics (DSL)

$173,455 

Director of Redesign

$173,455 

Instructional Coach

$133,722 

Instructional Coach – 11mo

$152,949

Instructional Coach – English Language Arts (ELA)

$133,722 

Instructional Coach – Math

$133,722 

Intervention Coach

$133,722 

Intervention Coach – 12mo

$145,794

Iterant ELL Teacher

$133,722 

Manager – Connected Schools

$134,960

Manager – High Impact Tutoring

$134,960

Manager – NAF Academy

$134,960

Manager – School Administration & Operational Support

$134,960

Manager – Specialized Instruction (MSI)

$134,960

Manager – Strategy & Logistics (MSL)

$134,960

Principal

$235,841

Psychologist

$133,722 

Psychologist – 12mo

$145,794 

Recreation Specialist (Aquatics)

$80,678

Redesign Student Experience Coach

$145,794

Registrar

$61,765 

Relay Teacher Resident

$42,692 

Restorative Justice Coordinator

$121,440 

School Counselor – 10mo

$133,722 

School Counselor – 10mo (Bilingual)

$133,722 

School Counselor – 11mo

$152,949

School Counselor – 11mo (Bilingual)

152,949

School Counselor – 12mo

$145,794

School Librarian

$133,722

School Librarian – 12mo

$145,794

Social Worker

$133,722 

Special Education LEA Representative Designee

$1,500

Specialist – Reading

$133,722 

Specialist – Transition

$129,033

Student Health Services Coordinator

$129,033

Teacher – 1st Grade

$133,722

Teacher – 2nd Grade

$133,722

Teacher – 3rd Grade

$133,722

Teacher – 4th Grade

$133,722

Teacher – 5th Grade

$133,722 

Teacher – 6th Grade

$133,722 

Teacher – Art

$133,722 

Teacher – Behavior & Education Support Program

$133,722 

Teacher – Career/Tech Ed (CTE)

$133,722 

Teacher – Communication & Education Support Program

$133,722 

Teacher – Communication & Education Support Program – HFA Inclusion

$133,722 

Teacher – Computer

$133,722 

Teacher – Deaf & Hard of Hearing

$133,722 

Teacher – Early Childhood Communication & Education Support Program

$133,722 

Teacher – Early Learning Support Program

$133,722 

Teacher – English

$133,722 

Teacher – Health/Physical Education

$133,722 

Teacher – Inclusion/Resource Services

$133,722 

Teacher – Inclusion/Resource Services (10:6)

$133,722 

Teacher – Independence & Learning Support Program

$133,722 

Teacher – JROTC (Junior)

$133,722 

Teacher – JROTC (Senior)

$133,722 

Teacher – Kindergarten

$133,722 

Teacher – Math

$133,722 

Teacher – Medical & Education Support Program

$133,722 

Teacher – Multilingual Learner (formerly ELL)

$133,722 

Teacher – Music

$133,722 

Teacher – Non-Categorial Program

$133,722 

Teacher – Performing Arts/Drama

$133,722 

Teacher – PK3

$133,722 

Teacher – PK3/PK4 (Mixed Age)

$133,722 

Teacher – PK4

$133,722 

Teacher – Reading

$133,722 

Teacher – Resource

$133,722 

Teacher – Schoolwide Enrichment Model (SEM)

$133,722 

Teacher – Science (Biology)

$133,722 

Teacher – Science (Chemistry)

$133,722 

Teacher – Science (General)

$133,722 

Teacher – Science (Physics)

$133,722 

Teacher – Sensory Support Program

$133,722 

Teacher – Separate School Communication & Education Support

$133,722 

Teacher – Separate School Independence & Learning Support

$133,722 

Teacher – Social Studies

$133,722 

Teacher – Specific Learning Support Program

$133,722 

Teacher – STEM

$133,722 

Teacher – Vocational Ed (12mo)

$108,754 

Teacher – World Language

$133,722 

Teacher, Physical Education Aquatics

$133,722 

Technical Support Specialist

$125,466

Technology Instructional Coach (TIC)

$133,722 

TLI Teacher Leader – Culture

$133,722 

TLI Teacher Leader – Early Childhood Education

$133,722 

TLI Teacher Leader – English Language Arts (ELA)

$133,722 

TLI Teacher Leader – Math

$133,722 

TLI Teacher Leader – Science

$133,722 

TLI Teacher Leader – Social Studies

$133,722 

TLI Teacher Leader – Special Education

$133,722 

Urban Teacher Residency

$45,709 

Non-Personnel Items & Additional Compensation

Administrative Premium (general)

Advertising

Afterschool Paraprofessional

Afterschool Site Leader

Afterschool Teacher

Clothing and Uniforms

Contractual Services

Custodial and Maintenance Supplies

Custodial Equipment and Machinery

Custodial Overtime

Ed Tech Software

Educational Supplies

Electronic Learning

Equipment and Machinery (over $5,000)

Equipment and Machinery (under $5,000)

Evening Credit Recovery

Extra Duty Pay (DCPS employee additional compensation)

Food and Provisions

Furniture & Fixtures

General Overtime

General Supplies

Health Supplies

IT Equipment/Hardware

IT Supplies (consumables)

Literacy Materials

Literacy Partnerships

Local Travel (students and staff – within 50 miles)

Membership Dues

Ninth Grade Academy Admin Premium

Office Supplies

Out of City Travel (students and staff – more than 50 miles including international)

Professional Development (including conference fees)

Printing

Texbooks

Professional Services

Recreational Supplies (including admissions tickets)

Stipends (non-DCPS employees)

Textbooks

Tuition for Employee Training

Twilight Admin Premium


Budgeting & Procurement Responsibilities Chart

The following table clarifies the division of budgeting and procurement responsibilities for different programs between schools and Central Services. For more information on specific programs, please refer to their respective budget guide sections and work directly with those points of contact. For programs without a program owner that are fully budgeted and managed at the school level, you can direct additional questions to dcps.schoolfunding@k12.dc.gov.

Program

FY24 Budget Process (Current School Year)

FY24 Procurement Process (Current School Year)

FY25 Budget Process

FY25 Procurement Process

Any school initiated partner

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions – requires an advance to pay for start-of-year services

Library Programs

Direct allocation

Centrally swept, centrally procured

Direct allocation

Centrally swept, centrally procured

International Baccalaureate

Direct allocation

Both

Direct allocation

On school budgets – requires an advance; central procures specific items from school funds

NGA (Title I-funded)

Direct allocation (NPS and administrative premium)

On school budgets, schools submit requisitions

Direct allocation (NPS and administrative premium)

NPS – centrally swept, centrally procured; administrative premium – on school budgets, expensed with combo code

Twilight (Title I-funded)

Direct allocation (NPS and administrative premium)

On school budgets, expensed with combo code

Direct allocation (NPS and administrative premium)

On school budgets, expensed with combo code

Pool Programming

Direct allocation

Centrally swept, centrally procured

Direct allocation

Centrally swept, centrally procured

Afterschool (Administrative Premium)

Direct allocation

On school budgets – schools use afterschool time reporting code to expense administrative premium

Direct allocation

On school budgets – schools use afterschool time reporting code to expense administrative premium

Global Studies

Direct allocation

On school budgets, schools submit requisitions or use p-card

Direct allocation

On school budgets, schools submit requisitions or use p-card – no advance required; must have $100 in membership on p-card

Custodial

Direct allocation of supplies; custodial overtime budgeted with discretionary dollars

On school budgets, schools submit requisitions

Direct allocation of supplies; custodial overtime budgeted with discretionary dollars

On school budgets, schools submit requisitions; p-card and advance recommended for supplies

Dual Language

Direct allocation

On school budgets, schools submit requisitions

Direct allocation

On school budgets, schools submit requisitions

Related Arts

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Technology

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Flamboyan

Budgeted with discretionary dollars

On school budgets, procurement submitted centrally

Budgeted with discretionary dollars

On school budgets, procurement submitted centrally – no advance required

City Year

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions – requires an advance to pay for start-of-year services

Literacy Lab

Budgeted with discretionary dollars

On school budgets, procurement submitted centrally

Budgeted with discretionary dollars

On school budgets, schools submit requisitions – may require an advance

SAGA

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisition – no advance required

Communities in Schools

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Reading Partners

Budgeted with discretionary dollars

On school budgets, procurement submitted centrally

Budgeted with discretionary dollars

Schools submit requisitions – no advance required

ANet

Budgeted with discretionary dollars

Any additional services procured by schools

Budgeted with discretionary dollars

Any additional services procured by schools

Pathways Programming

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

SEM

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Budgeted with discretionary dollars

On school budgets, schools submit requisitions

Student Health Services & Centers

Budgeted with discretionary dollars

Any additional supplies needed for nurse’s suite are budgeted and procured by school

Budgeted with discretionary dollars

Any additional supplies needed for nurse’s suite are budgeted and procured by school


LSAT Recommendation Departure Form

This template should be used to provide a rationale for departing from LSAT or Personnel Committee (PC) recommendation(s) as to a RIF, Abolishment, or Furlough.

Instructions

Principals, please list below your reason(s) for departing from:

  1. The Local School Advisory Team’s (LSAT) recommendation as to the area of certification to be affected by an excessing division, and/or
  2. The Personnel Committee’s (PC) recommendation as to the individual employee to be affected by an excessing decision.

Complete one form for each instance in which you have deviated from an LSAT or PC recommendation as it relates to an excessing decision.

Upon completion by the Principal, this form should be submitted to the Strategic Staffing Team by emailing your Staffing Coordinator or dcps.staffing@k12.dc.gov.

LSAT or PC Recommendation






Principal’s Final Decision






Reason(s) for Departure





Click Here To Download


Principal Name: ____________________________________________

Principal Signature: _________________________________________                            

Date: ______________


Back to Budget Guide Homepage


Page sections