Additional Information
Budgeting & Procurement Responsibilities Chart
The following table clarifies the division of budgeting and procurement responsibilities for different programs between schools and Central Services. For more information on specific programs, please refer to their respective budget guide sections and work directly with those points of contact. For programs without a program owner that are fully budgeted and managed at the school level, you can direct additional questions to dcps.schoolfunding@k12.dc.gov.
Schools Manage the Procurement Process
School-submitted requisitions (RKs) require schools to obtain quotes, submit requisitions, and monitor invoicing to close purchase orders (POs).
Program | FY25 Budget Process | FY25 Procurement Process | FY26 Budget Process | FY26 Procurement Process |
Any school initiated partner | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services |
ANet | Budgeted with flexible dollars | Any additional services procured by schools | Budgeted with flexible dollars | Any additional services procured by schools |
City Year | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services |
Communities in Schools | Budgeted with flexible dollars | On school budgets, schools submit RKs | Budgeted with flexible dollars | On school budgets, schools submit RKs or use PCard if budgeting goods/services |
Custodial | Direct allocation of NPS; custodial overtime budgeted with flexible dollars | On school budgets, schools submit RKs; PCard and advance recommended for supplies | Direct allocation of NPS; custodial overtime budgeted with flexible dollars | On school budgets, schools submit RKs; PCard and advance recommended for supplies |
Dual Language | Direct allocation | On school budgets, schools submit RKs if they budget for goods/services | Direct allocation | On school budgets, schools submit RKs or use PCard if budgeting for goods/services |
Global Studies | Direct allocation (NPS and administrative premium) | On school budgets, schools submit RKs or use PCard – no advance required; must have $100 in membership on PCard | Direct allocation (NPS and administrative premium) | On school budgets, schools submit RKs or use PCard – no advance required; Central Services procures GEBG membership from school funds |
New Heights Programming | — | — | Budgeted with flexible dollars | On school budgets, schools submit RKs or use PCard if budgeting for goods/services |
Pathways Programming | Budgeted with flexible dollars | On school budgets, schools submit RKs | Budgeted with flexible dollars | On school budgets, schools submit RKs or use PCard if budgeting for goods/services |
Related Arts | Budgeted with flexible dollars | On school budgets, schools submit RKs | Budgeted with flexible dollars | On school budgets, schools submit RKs or use PCard if budgeting for goods/services |
Reading Partners/Literacy Lab | Budgeted with flexible dollars | Schools submit RKs – no advance required | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services |
SAGA | Budgeted with flexible dollars | Schools submit RKs – no advance required | Budgeted with flexible dollars | On school budgets, schools submit RKs – may require an advance to pay for start-of-year services |
Schoolwide Enrichment Model | Budgeted with flexible dollars | On school budgets, schools submit RKs | Budgeted with flexible dollars | On school budgets, schools submit RKs |
Student Health Services & Centers | Budgeted with flexible dollars | Any additional supplies needed for nurse’s suite are budgeted and procured by school | Budgeted with flexible dollars | Any additional supplies needed for nurse’s suite are budgeted and procured by school |
Technology | Budgeted with flexible dollars | On school budgets, schools submit RKs | Budgeted with flexible dollars | On school budgets, schools submit RKs or load to PCard to purchase eligible items |
Central Services Manage the Procurement Process
Program | FY25 Budget Process | FY25 Procurement Process | FY26 Budget Process | FY26 Procurement Process |
Flamboyan | Budgeted with flexible dollars | On school budgets, procurement submitted centrally – no advance required | Budgeted with flexible dollars | On school budgets, procurement submitted centrally – no advance required |
Grade Level Academies | Direct allocation (NPS and administrative premium) | NPS is centrally swept, centrally procured; administrative premium – on school budgets, expensed with combo code | Direct allocation (NPS and administrative premium) | NPS and administrative premium are centrally swept, centrally procured |
International Baccalaureate | Direct allocation | On school budgets – requires an advance; Central Services procures specific items from school funds | Direct allocation | See below |
FY26 Procurement Process: Central Services will submit RKs for IBO/IBMA membership dues and IB evaluation visit fees (if applicable). Schools are responsible for all other IB-related purchases. They should ensure funding is available before placing any orders. If paying with a RK in PASS, please allow for ample lead time for full approval. Full approval will generate a PO that is sent to the vendor to begin fulfilling the order. If paying with PCard, have it available when making purchases. Orders shall not be fulfilled without a correct procurement process in place. Schools must inform the Central Services POC of all professional development and purchases made directly from IBO. | ||||
Library Programs | Direct allocation | Centrally swept, centrally procured | Direct allocation | Centrally swept, centrally procured |
Pool Programming | Direct allocation | Centrally swept, centrally procured | Direct allocation | Centrally swept, centrally procured |
Flexibility Chart
Nonflexible 1 Allocations
Nonflexible 1 (NF1): These allocations are unable to be changed. This means that even within a program, change cannot occur. This may be determined by fund source requirements or allowability (grants and MOUs, legal requirements, or other core operational considerations). |
Below items allocated through staffing ratios |
Principal |
ESOL Itinerant Teacher |
Librarian |
Special Education: Self-Contained Classroom Teacher, Behavior Technician (BES Classroom), Coordinator – Board Certified Behavior Analyst |
Below items allocated through program grants |
6th Grade Academy Assistant Principal |
9th Grade Academy Assistant Principal |
Afterschool: Paraprofessional, Site Leader, Teacher (Grant-Funded) |
CTE/Vocational Educational Teacher |
Custodial Foreman |
Early College Academy Director |
Evening Credit Recovery (non-Opportunity Academy schools) Administrative Premium |
International Baccalaureate: Coordinator, NPS |
JROTC Teachers |
NAF Academy: Coordinator, Manager, Director |
Pool Programming: Instructors, MOU, 3rd Grade Swim |
Title I Reading Specialist |
Twilight Administrative Premium |
Below item pre-budgeted from a flexible allocation |
Library MOU (pre-budgeted from Total NPS Allocation) |
Nonflexible 2 Allocations
Nonflexible 2 (NF2): These allocations must maintain the intended purpose of funds but may be appealed to other uses within the intended purpose. Principals must demonstrate how they will meet related programmatic requirements. |
Below items allocated through staffing ratios |
Custodial: RW-3, RW-5 |
Early Childhood Education: Teacher, Aide |
ESOL: Teacher, Aide |
Special Education: Aide, Inclusion/Resource Services Teacher |
School Mental Health: Psychologist, Social Worker |
School Counselor |
Below items allocated through program grants |
Afterschool: Paraprofessional, Site Leader, Teacher (Local) |
Custodial Supplies |
Dual Language |
Evening Credit Recovery (Opportunity Academy schools) Administrative Premium |
Global Studies: Administrative Premium, NPS |
Title I – Parent & Family Engagement |
Title II – Professional Development |
Below items pre-budgeted from a flexible allocation |
Administrative Premium/Custodial Overtime (pre-budgeted from Total NPS Allocation) |
Bilingual Counselor (pre-budgeted at 1:100 ratio using ML weight funds) |
Flexible Allocations
Flexible (F): These allocations are fully flexible and may be budgeted at a principal’s discretion. |
Below funding is allocated through student-based budgeting (SBB) |
Student-Based Funding Base Weight |
Early Childhood Education Per Student Base Weight |
Special Education Per Student Weight |
Multilingual Learner Per Student Weight |
Education Campus Per Student Weight |
Special Education Campus Weight (River Terrace EC) |
Early Learning Center Weight (Military Road/Stevens ELC) |
SBB At-Risk Concentration Weight >40%/SBB At-Risk Concentration Weight >70% (6-12) |
Below items allocated through program grants |
At-Risk and At-Risk Overage UPSFF |
At-Risk Concentration (greater than 40% and 70%) UPSFF |
NPS Total Allocation |
Opportunity Academies Alternative Grant |
School Office Support |
Specialty Payment |
Title I – Instructional |
Below items allocated through stability funding |
Safety Net Supplement |
School Sustainability Fund |
Non-Allocated Items
Schools will use flexible funds to budget for these positions and programs. |
Administrative Officer/Business Manager/Clerk/Registrar |
Aide – Computer Lab/Instructional/Kindergarten/Library Technology/Technology |
Afterschool Coordinator |
Art Therapist |
Assistant Principal |
Athletics: Coordinator, Director |
Attendance Counselor |
Career Academy: Director |
City Teaching Alliance Resident |
College & Career Coordinator |
Connected Schools Manager |
Afterschool Coordinator |
Aide – Computer Lab/Instructional/Library Technology |
Assistant Principal |
Career Academy – Director |
College & Career Coordinator |
Connected Schools Manager |
ESOL Coordinator |
High Impact Tutoring Manager |
Instructional Coach |
Intervention Coach |
New Heights Coordinator |
Parent Coordinator |
Pathways Coordinator |
Program Coordinator |
Reading Specialist (non-Title I) |
Redesign: Director, Content and Curriculum Coach, Student Experience Coach |
School Building Substitute Teacher |
School Counseling Director |
SEL: Behavior Technician, Dean of Students, Restorative Justice Coordinator, ISS Coordinator |
Specialized Instruction: Coordinator, Manager, Director |
Strategy & Logistics: Assistant, Coordinator, Manager, Director |
Student Health Services Coordinator |
Student Resource Coordinator |
Teacher – General Education/Related Arts/SEM |
Technology Coordinator |
TLI Teacher Leader |
Item Catalog
Below are the costs for each school staff position, along with the non-personnel and additional compensation lines that schools may budget into. To learn more about how these costs are determined, please visit the Average Position Cost page on the DCPS Budget website.
Position | Unit Cost | Position | Unit Cost |
Administrative Officer | $124,438 | Afterschool Coordinator | $126,066 |
Afterschool Paraprofessional | $5,478 | Afterschool Site Leader | $13,446 |
Afterschool Teacher | $9,960 | Aide – Administrative | $79,854 |
Aide – Computer Lab | $74,352 | Aide – Early Childhood | $45,244 |
Aide – ESOL | $45,244 | Aide – Instructional – (10mo) | $45,244 |
Aide – Instructional – Year Round (80hr) | $53,343 | Aide – Kindergarten | $45,244 |
Aide – Library/Technology | $56,254 | Aide – Special Education | $45,244 |
Art Therapist | $138,725 | Assistant – Strategy & Logistics (ASL) | $78,982 |
Assistant Principal – English Language Arts (ELA) | $189,537 | Assistant Principal – Intervention (API) | $189,537 |
Assistant Principal – Literacy (APL) | $189,537 | Assistant Principal – Math | $189,537 |
Assistant Principal – Ninth Grade Academy | $189,537 | Assistant Principal – Other | $189,537 |
Assistant Principal – Science | $189,537 | Assistant Principal – Sixth Grade Academy | $189,537 |
Assistant Principal – Social Studies | $189,537 | Assistant Principal – Special Education | $189,537 |
Athletic Director | $174,925 | Attendance Counselor | $75,610 |
Behavior Technician | $64,762 | Behavior Technician (BES Classroom) | $64,762 |
Business Manager | $107,280 | City Teaching Alliance Resident | $51,498 |
Clerk | $59,007 | Coordinator – Athletic & Activities | $137,390 |
Coordinator – Board Certified Behavior Analyst | $137,390 | Coordinator – College & Career | $137,390 |
Coordinator – ESOL | $137,390 | Coordinator – Global Studies | $137,390 |
Coordinator – In-School Suspension (ISS) | $78,585 | Coordinator – International Baccalaureate | $137,390 |
Coordinator – NAF Academy | $137,390 | Coordinator – New Heights | $137,390 |
Coordinator – Parent | $63,936 | Coordinator – Pathways | $137,390 |
Coordinator – Program | $137,390 | Coordinator – Special Education (CSE) | $137,390 |
Coordinator – Strategy & Logistics (CSL) | $123,443 | Coordinator – Student Resource | $137,390 |
Coordinator – Technology | $63,936 | Custodial Foreman | $87,726 |
Custodian (RW-3) | $56,805 | Custodian (RW-5) | $64,471 |
Dean of Students | $144,096 | Director – Career Academy | $174,925 |
Director – Early College Academy | $174,925 | Director – NAF Academy | $174,925 |
Director – School Counseling | $174,925 | Director – Specialized Instruction (DSI) | $174,925 |
Director – Strategy & Logistics (DSL) | $174,925 | Director of Redesign | $174,925 |
Instructional Coach | $138,725 | Instructional Coach – 11mo | $152,404 |
Instructional Coach – English Language Arts (ELA) | $138,725 | Instructional Coach – ESOL | $152,404 |
Instructional Coach – Math | $138,725 | Instructional Coach – 12mo | $169,743 |
Intervention Coach | $138,725 | Intervention Coach – 12mo | $169,743 |
Itinerant ESOL Teacher | $138,725 | Manager – Connected Schools | $148,972 |
Manager – High Intensity Tutoring | $148,972 | Manager – NAF Academy | $148,972 |
Manager – School Administration & Operational Support | $148,972 | Manager – Specialized Instruction (MSI) | $148,972 |
Manager – Strategy & Logistics (MSL) | $148,972 | Principal | $241,841 |
Psychologist | $138,725 | Psychologist – 12mo | $169,743 |
Psychology Intern | $30,000 | Recreation Specialist (Aquatics) | $84,912 |
Redesign Content and Curriculum Coach | $169,743 | Redesign Student Experience Coach | $169,743 |
Registrar | $66,444 | Restorative Justice Coordinator | $137,390 |
School Building Substitute Teacher | $42,632 | School Counselor – 10mo | $138,725 |
School Counselor – 10mo (Bilingual) | $138,725 | School Counselor – 11mo | $152,404 |
School Counselor – 11mo (Bilingual) | $152,404 | School Librarian | $138,725 |
School Librarian – 12mo | $169,743 | Social Worker | $138,725 |
Social Worker – 12mo | $169,743 | Specialist – Reading | $138,725 |
Specialist – Technical Support | $132,812 | Specialist – Transition | $135,219 |
Student Health Services Coordinator | $137,390 | Teacher – 1st Grade | $138,725 |
Teacher – 2nd Grade | $138,725 | Teacher – 3rd Grade | $138,725 |
Teacher – 4th Grade | $138,725 | Teacher – 5th Grade | $138,725 |
Teacher – 6th Grade | $138,725 | Teacher – Art | $138,725 |
Teacher – Behavior & Education Support Program | $138,725 | Teacher – Career/Tech Ed (CTE) | $138,725 |
Teacher – Communication & Education Support Program | $138,725 | Teacher – Communication & Education Support Program – HFA Inclusion | $138,725 |
Teacher – Computer | $138,725 | Teacher – Deaf & Hard of Hearing | $138,725 |
Teacher – Early Childhood Communication & Education Support Program | $138,725 | Teacher – Early Learning Support Program | $138,725 |
Teacher – English | $138,725 | Teacher – ESOL | $138,725 |
Teacher – Health/Physical Education | $138,725 | Teacher – Inclusion/Resource Services | $138,725 |
Teacher – Inclusion/Resource Services (10:6) | $138,725 | Teacher – Independence & Learning Support Program | $138,725 |
Teacher – JROTC (Junior) | $138,725 | Teacher – JROTC (Senior) | $138,725 |
Teacher – Kindergarten | $138,725 | Teacher – Math | $138,725 |
Teacher – Medical & Education Support Program | $138,725 | Teacher – Music | $138,725 |
Teacher – Non-Categorial Program | $138,725 | Teacher – Performing Arts/Drama | $138,725 |
Teacher – PK3 | $138,725 | Teacher – PK3/PK4 (Mixed Age) | $138,725 |
Teacher – PK4 | $138,725 | Teacher – Reading | $138,725 |
Teacher – Resource | $138,725 | Teacher – Schoolwide Enrichment Model (SEM) | $138,725 |
Teacher – Science (Biology) | $138,725 | Teacher – Science (Chemistry) | $138,725 |
Teacher – Science (General) | $138,725 | Teacher – Science (Physics) | $138,725 |
Teacher – Sensory Support Program | $138,725 | Teacher – Separate School Communication & Education Support | $138,725 |
Teacher – Separate School Independence & Learning Support | $138,725 | Teacher – Social Studies | $138,725 |
Teacher – Specific Learning Support Program | $138,725 | Teacher – STEM | $138,725 |
Teacher – Vocational Ed (12mo) | $138,725 | Teacher – World Language | $138,725 |
Teacher, Physical Education Aquatics | $138,725 | Technology Instructional Coach (TIC) | $138,725 |
TLI Teacher Leader – Culture | $138,725 | TLI Teacher Leader – Early Childhood Education | $138,725 |
TLI Teacher Leader – English Language Arts (ELA) | $138,725 | TLI Teacher Leader – ESOL | $138,725 |
TLI Teacher Leader – Math | $138,725 | TLI Teacher Leader – Science | $138,725 |
TLI Teacher Leader – Social Studies | $138,725 | TLI Teacher Leader – Special Education | $138,725 |
Non-Personnel Items & Additional Compensation | |
Administrative Premium (general) | Advertising |
Clothing and Uniforms | Contractual Services |
Custodial and Maintenance Supplies | Custodial Equipment and Machinery |
Custodial Overtime | Educational Supplies |
Electronic Learning | Elementary Grade Level Chair Compensation |
Equipment and Machinery (over $5,000) | Equipment and Machinery (under $5,000) |
Extra Duty Pay (DCPS employee additional compensation) | Food and Provisions |
Furniture & Fixtures | General Overtime (non-custodial) |
General Supplies | Health Supplies |
IT Equipment/Hardware | IT Supplies (consumables) |
Local Travel (students and staff – within 50 miles) | Membership Dues |
Office Supplies | Out of City Travel (students and staff – more than 50 miles including international) |
Postage | Printing |
Professional Development (including conference fees) | Professional Services |
Recreational Supplies (including admissions tickets) | Special Education LEA Representative Designee |
Stipends (non-DCPS employees) | Texbooks |
Tuition for Employee Training | WAE |
LSAT Recommendation Departure Form
This template should be used to provide a rationale for departing from LSAT or Personnel Committee (PC) recommendation(s) as to a RIF, Abolishment, or Furlough.
Instructions
Principals, please list below your reason(s) for departing from:
- The Local School Advisory Team’s (LSAT) recommendation as to the area of certification to be affected by an excessing division, and/or
- The Personnel Committee’s (PC) recommendation as to the individual employee to be affected by an excessing decision.
Complete one form for each instance in which you have deviated from an LSAT or PC recommendation as it relates to an excessing decision. Upon completion by the Principal, this form should be submitted to the Strategic Staffing Team by emailing your Staffing Coordinator or dcps.staffing@k12.dc.gov.
LSAT or PC Recommendation |
Principal’s Final Decision |
Reason(s) for Departure |
Principal Name: ____________________________________________
Principal Signature: _________________________________________
Date: ______________
