FY23 Budget Development Guide
Additional Information
Flexibility Chart
Level 1 Allocations
Level 1 = Required – Locked – These allocations are unable to be changed. This means that even a within program, change cannot occur. This may be determined by fund source requirements and allowability, such as grants and MOUs, legal requirements, and other core operational considerations. |
Below items allocated in as a staffing formula |
Principal (PK-12) |
Self-Contained Special Education Classroom Teachers (PK-12) |
Librarian (PK-12) |
Teacher - English Learner Itinerant |
Behavior Technician (Self-Contained) (PK-12) |
Coordinator - Board Certified Behavior Analyst (PK-12) |
Below items allocated as program grants to schools |
Credit Recovery non-Opportunity Academy schools (9-12) |
Twilight Program Admin Premium - Grant (9-12) |
Assistant Principal - Ninth Grade Academy - Grant (9-12) |
Ninth Grade Academy Admin Premium - Grant (9-12) |
Specialist, Reading - Grant (K-5) |
NAF Academy Coordinator, Manager (9-12) |
Director - Early College (9-12) |
Teacher, JROTC - Grant (9-12) |
Pool MOU Funding & Instructors, and Elementary Pool Programming (PK-12) |
Title II Professional Development - Grant (PK-12) |
Title I Parental Involvement - Grant (PK-12) |
Intl Baccalaureate Coordinator and NPS (PK-12) |
Below funding is allocated as Student Based Budgeting (SBB) |
ELL Weight (K-12) - Schools receiving Itinerant Services |
Below items are pre-budgeted and locked from a Level 3 allocation |
Library Programming Literacy Material Funds (K-12) pre-budgeted from Total NPS Allocation |
Level 2 Allocations
Level 2 = Required – Rarely flexible – Any shift in the allocation must maintain the intended purpose of the original allocation. Principals must demonstrate how they will meet related programmatic requirements. |
Below items allocated as Staffing Ratios |
Custodial Staff and NPS - Foreman, RW-3, RW-5 (PK-12) |
School Counselor (6-12) |
English Language Learner Teachers and Aides (PK-12) |
Early Childhood Education Teachers and Aides (PK) |
Inclusion Resource Teacher (PK-12) |
Psychologist (PK-12) |
Social Worker (PK-12) |
Special Education Aide (PK-12) |
Below items allocated as Program Grant funds to schools |
Coordinator & NPS - Global Studies (PK-12) |
Teacher - CTE, Vocational Ed (9-12) |
Afterschool Administrative Aide, Afterschool Aide, Afterschool Teacher - Grant funded (Title I K-8) |
Evening Credit Recovery Opportunity Academy schools (9-12) |
NAF Academy Director (9-12) |
Dual Language Funding (PK-12) |
Safe & Positive Schools Funding (FY22 schools only) |
Below items are pre-budgeted from a Level 3 allocation |
Administrative Premium & Custodial Overtime pre-budgeted from Total NPS Allocation |
Bilingual Counselors pre-budgeted at 1:100 using ELL weight funds |
Level 3 Allocations
Level 3 = Fully Flexible - These allocations are provided to schools to budget for staff and other programming. |
Below funding is allocated as Student Based Budgeting (SBB) |
Student Based Funding Base Weight (K-12) |
Early Childhood Education Per Student Base Weight (PK) |
Special Education Per Student Weight (PK-12) |
English Language Learner Per Student Weight at Non-Itinerant Schools (PK-12) |
Education Campus Per Student Weight (K-8 ECs) |
Special Education Campus Weight (River Terrace) |
Early Learning Center Weight (Military Road, Stevens) |
At-Risk Concentration Weight >40% (PK-12) |
At-Risk Concentration Weight >70% (6-12 students) |
Below items allocated as Program Grant funds to eligible schools |
At-Risk UPSFF (including Concentration amount) (All Schools PK-12) |
OA Alternative Grant (Opportunity Academies) |
School Office Support (All Schools PK-12) |
NPS Total Allocation (All Schools PK-12) |
Title I - Schoolwide (Title I Schools PK-12) |
Specialty Payment (Select Schools PK-12) |
Below items allocated as Stability Funding to eligible schools |
Safety Net Supplement (K-12) |
Stabilization (K-12) |
Mayor's Recovery Funds* (K-12) |
Below items are flexible placeholder lines |
Uniform Per Student Funding Formula (UPSFF) At-Risk |
At-Risk Concentration UPSFF > 40% (PK-12) |
At-Risk Concentration UPSFF > 70% (PK-12) |
Non-Allocated Items
Items NOT ALLOCATED in updated budget model. Schools will use flexible and discretionary funds to budget for these positions and programs. |
Containing Program Requirements |
General Education Teacher - K-5 |
Aide - Kindergarten - (10mo) (K) |
Science, Social Studies, Math, English Teachers (6-12) |
Art, Music, and Physical Education (PK-12) |
World Language (6-12 requirement) |
Attendance Counselor (K-12) |
Instructional Coach (LEAP) (PK-12) |
Coordinator - Athletics & Activities (9-12) |
Related Arts & Science NPS (PK-12) |
No Program Requirements |
Assistant Principal |
Business Manager |
Clerk |
Registrar |
Pathways (Program) Coordinator |
Teacher - Schoolwide Enrichment Model |
FY24 Item Catalog
Positions | Unit Cost |
Administrative Officer | $105,383 |
Afterschool Coordinator | $104,656 |
Aide - Administrative | $70,653 |
Aide - Computer Lab | $64,314 |
Aide - Early Childhood | $38,911 |
Aide - Instructional - (10mo) | $38,911 |
Aide - Instructional - Year Round (80hr) | $46,267 |
Aide - Kindergarten | $38,911 |
Aide - Library/Technology | $49,888 |
Aide - Special Education | $38,911 |
Assistant - Strategy & Logistics (ASL) | $68,693 |
Assistant Principal - English Language Arts (ELA) | $158,054 |
Assistant Principal - Intervention (API) | $158,054 |
Assistant Principal - Literacy (APL) | $158,054 |
Assistant Principal - Math | $158,054 |
Assistant Principal - Other | $158,054 |
Assistant Principal - Science | $158,054 |
Assistant Principal - Social Studies | $158,054 |
Assistant Principal - Special Education | $158,054 |
Athletic Director | $148,280 |
Attendance Counselor | $69,231 |
Behavior Technician | $56,070 |
Business Manager | $92,584 |
Clerk | $52,144 |
Coordinator - Athletic and Activities | $118,433 |
Coordinator - Computer Lab/Technology | $61,657 |
Coordinator - Global Studies | $118,433 |
Coordinator - In-School Suspension (ISS) | $70,486 |
Coordinator - Parent | $61,657 |
Coordinator - Program | $118,433 |
Coordinator - Special Education (CSE) | $118,433 |
Coordinator - Strategy & Logistics (CSL) | $101,824 |
Coordinator - Student Resource | $118,433 |
Custodial Foreman | $78,485 |
Custodian (RW-3) | $52,229 |
Custodian (RW-5) | $59,271 |
Dean of Students | $119,085 |
Director - Career Academy | $148,280 |
Director - NAF Academy | $148,280 |
Director - Specialized Instruction (DSI) | $148,280 |
Director - Strategy & Logistics (DSL) | $148,280 |
School Counselor - 10mo | $115,162 |
Guidance Counselor - 10mo (Bilingual) | $115,162 |
School Counselor - 11mo | $127,360 |
Guidance Counselor - 11mo (Bilingual) | $127,360 |
School Counselor - 12mo | $136,575 |
Instructional Coach | $115,162 |
Instructional Coach - English Language Arts (ELA) | $115,162 |
Instructional Coach - Math | $115,162 |
Intervention Coach | $115,162 |
Manager - Career Academy | $131,776 |
Manager - School Administration and Operational Support | $130,065 |
Manager - Specialized Instruction (MSI) | $115,436 |
Manager - Strategy & Logistics (MSL) | $115,436 |
Psychologist | $115,162 |
Psychologist - 12mo | $136,575 |
Registrar | $56,960 |
Relay Teacher Resident | $38,911 |
Restorative Justice Coordinator | $105,383 |
Social Worker | $115,162 |
Teacher - 1st Grade | $115,162 |
Teacher - 2nd Grade | $115,162 |
Teacher - 3rd Grade | $115,162 |
Teacher - 4th Grade | $115,162 |
Teacher - 5th Grade | $115,162 |
Teacher - 6th Grade | $115,162 |
Teacher - Art | $115,162 |
Teacher - Career/Tech Ed (CTE) | $115,162 |
Teacher - Computer | $115,162 |
Teacher - English | $115,162 |
Teacher - Health/Physical Education | $115,162 |
Teacher - Inclusion/Resource Services | $115,162 |
Teacher - Kindergarten | $115,162 |
Teacher - Math | $115,162 |
Teacher - Music | $115,162 |
Teacher - Performing Arts/Drama | $115,162 |
Teacher - PK3 | $115,162 |
Teacher - PK3/PK4 (Mixed Age) | $115,162 |
Teacher - PK4 | $115,162 |
Teacher - Reading | $115,162 |
Teacher - Resource | $115,162 |
Teacher - Schoolwide Enrichment Model (SEM) | $115,162 |
Teacher - Science (Biology) | $115,162 |
Teacher - Science (Chemistry) | $115,162 |
Teacher - Science (General) | $115,162 |
Teacher - Science (Physics) | $115,162 |
Teacher - Social Studies | $115,162 |
Teacher - STEM | $115,162 |
Teacher - Vocational Ed (12mo) | $95,587 |
Teacher - World Language | $115,162 |
Technology Instructional Coach (TIC) | $115,162 |
TLI Teacher Leader - Culture | $115,162 |
TLI Teacher Leader - Early Childhood Education | $115,162 |
TLI Teacher Leader - English Language Arts (ELA) | $115,162 |
TLI Teacher Leader - Math | $115,162 |
TLI Teacher Leader - Science | $115,162 |
TLI Teacher Leader - Social Studies | $115,162 |
TLI Teacher Leader - Special Education | $115,162 |
Urban Teacher Residency | $38,911 |
Non-Personnel Items & Additional Compensation | |
Administrative Premium (General) | Educational Supplies |
Afterschool Paraprofessional (local) | Ed Tech Software |
Afterschool Site Leader (local) | Electronic Learning |
Afterschool Teacher (local) | Equipment and Machinery (over $5,000) |
Custodial Overtime | Equipment and Machinery (under $5,000) |
Advertising | Exra Duty Pay (DCPS employee additional compensation) |
Clothing and Uniforms (off the shelf) | Food and Provisions (Including PARCC snacks) |
Contractual Services (including after school partners) | Furniture & Fixtures |
Custodial and Maintenance Supplies | General Supplies |
Custodial Equipment and Machinery (over and under $5,000) | Health Supplies |
IT Equipment/Hardware | Tuition for Employee Training |
IT Supplies (consumables) | Local Travel (Staff and Students - within 50 miles) |
Local Travel (Students - within 50 miles) | Professional Development Incl. Conference Fees |
Membership Dues | Professional Services |
Office Supplies | Recreational Supplies (including addmissions tickets) |
Out of City Travel (Staff and students - more than 50 miles Including International) | Stipends (non DCPS employee) |
Postage | Texbooks |
Printing |
WTU Extra Duty Pay And Non-WTU Extra Duty Pay
Extra Duty Pay is provided only to ET 15- (including ET 15/12-month, ET 15/11-month, and ET 15/10-month) and EG 9-classified employees in WTU positions. No other employee of DCPS, or non-employee providing services for the benefit of DCPS, is eligible to receive ED. Usually, ED is authorized for services performed beyond the normal tour of duty. See more information on the types of stipends for SY20-21 at https://dcps.dc.gov/publication/additional-compensation-procedures.
The following activities are centrally budgeted:
- Tech POC stipends
- Athletic coaches
- Home visits
- Reading clinic (small set of teachers)
- TLI stipends
- We the Girls leads
A supervisor may appoint an employee in a non-WTU position and/or non-DCPS employee to provide Extra Duty type services. In cases where the employee is a non-WTU member, the compensation type is “Non-WTU Stipend” (NWS) pay. For example, NWS may be paid to an Administrative Officer serving as moderator for the Debate Team, or to an Instructional Aide serving as the Drama Club sponsor for her middle school. Like ED, NWS usually is authorized for services performed beyond the normal tour of duty.
Any type of additional compensation, whether a WTU extra duty pay non “non-WTU Stipend” must be budgeted under “Extra-Duty Pay” in the QuickBase Budget Application. The budget line “Stipends” are only for non-DCPS employees.
Difference between admin premium and additional compensation
While administrative premium is an hourly compensation provided to WTU and CSO (per the new CBA) for specific activities hourly through timesheets, additional compensation is a lump sum of dollars provided to members for qualifying activities. It is typically paid out at the end of each semester or year depending on the job advertisement.
How to Pay out the Additional Compensation
Schools will fill out and submit the additional compensation form and submit to the special requests team. Schools will be required to submit supporting documentation as well including a description of the role, the advertised compensation, and a description of how it was advertised. The process of paying staff goes from the special request team to OPRS (Office of Payment and Retirement Services).
Please reach out to your school finance specialist or dcps.schoolfunding@k12.dc.gov if you need the form.
LSAT Recommendation Departure Form
Rationale Template for Departing from LSAT or Personnel Committee (PC) Recommendation as to a RIF, Abolishment, or Furlough
Instructions
Principals, please list below your reason(s) for departing from:
- The Local School Advisory Team’s (LSAT) recommendation as to the area of certification to be affected by an excessing division, and/or
- The Personnel Committee’s (PC) recommendation as to the individual employee to be affected by an excessing decision
Complete one form for each instance in which you have deviated from an LSAT or PC recommendation as it relates to an excessing decision.
LSAT or PC Recommendation |
Principal’s Final Decision |
Reason(s) for Departure |
Principal Name: ____________________________________________
Principal Signature: _________________________________________ Date: ______________
Upon completion by the Principal, this form should be submitted to the Strategic Staffing team by emailing your staffing coordinator or dcps.staffing@k12.dc.gov.
